Job Title	Finance Assistant
Location	National travel may be required (10%,) including to remote districts
Reports to	Senior Finance Officer
Expected Travel	National travel may be required (10%) including to remote districts

Position Overview

The Finance Assistant is directly responsible to and supervised by the Finance Officer. S/He is mainly responsible for ensuring that financial documentation is properly maintained at Copper Rose Zambia.

Responsibilities

• Receive from the assigned Project/District appropriately approved staff travel requests and verify that the request has the correct project and activity details, work plan, budget, scope of work and then prepare a payment voucher with correct project, activity and account codes before submission for review/payment.
• Receive from the assigned Project/District staff travel reconciliations and check that the expense reports, computations, receipts, trip reports, cash deposits are of expected standard and according to the approved travel request above before submitting to the Finance Officer for liquidations.
• Receive from the assigned Project/District staff refunds claims, prepare the payment vouchers with appropriate project, activity and account codes and submit to the Finance Officer for review/payment.
• Provide staff with receipts for deposited cash from unspent advances, attach the necessary documentation and give the Finance Officer for updating the cashbook.
• Follow up, receive, verify and file original documents to transactions received from the field offices.
• File by project payment vouchers, liquidations, receipts and journal vouchers that are fully supported, approved and stamped in sequential manner for ease reference during reviews or audits.
• Keep electronic files of the above by project for internal, donor and reporting purposes.
• Responsible for the timely provision of the requested documents during monthend, and year-end financial reporting, donor and audit purposes and ensure that the documents are promptly and correctly filed after the exercise.
• Ensuring that all financial documents are secured and there is restricted access to both hard and soft copies and further that archive room is orderly by project.
• Before filing, ensure that payment voucher details are updated on the box file tracker and box file table of contents for ease retrieval during audit. Any missing documents should quickly be attended to within the month of transaction.
• Follow up and receive Petty cash reimbursement requests from the field office and Lusaka office and check that vouchers are approved and the receipts are attached and that the report is correctly filled before passing the documents to the Finance Officer for payment.
• Conduct and document surprise petty cash count for the Lusaka and field offices to ensure Petty cash is managed in an efficient and transparent manner.
• Monthly follow up and receive Petty cash count and expense reports with support documentation for submission to the Finance Officer for consolidation and reports in QuickBooks.
• On a quarterly basis, support the assigned Finance Officer in conducting inventory counts and asset verifications so that the Fixed Asset Register is upto-date.
• Follow CRZ internal controls and policies int the execution of duties.
• Provide support, leadership, coaching and an enabling environment for the assigned Interns in order to foster team efficiency and support them in the development of the monthly to-do lists and offer guidance for them to achieve their Key Performance Indicators.
• Any other duties assigned by the superiors.

QUALIFICATIONS AND SKILLS

• Bachelor’s degree (preferred) or diploma in Accountancy, Business Administration, or a related field.
• Minimum of 1 to 2 years’ experience in a similar role.
• Professional Affiliation e.g., Zica
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• High level of integrity, professionalism, and discretion in handling sensitive matters.
• Creativity and adaptability in balancing tasks
• ​Ability to work independently and as part of a team.

APPLICATION PROCESS

For all interested candidates, please apply with this Link!

The deadline for applications is 11:59 PM Wednesday, 8th October 2025.

Kindly note that only shortlisted candidates will be contacted.

Copper Rose Zambia provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. We also strive to achieve equal employment opportunities through continuing diversity enhancement initiatives. We welcome candidates of all backgrounds and diverse experiences to apply. We are committed to evaluating applications fairly.